Why a "Day of Wedding Coordinator" does NOT Exist
You’re newly engaged (congratulations!) and staring at that sparkly ring on your finger as you type into your Google search bar, ‘day of wedding coordinator' as your first step in the long process of planning. My hope is that the result leads you to this (or another) blog that tells you: NOPE. Say it with me now: day.of.coordination.is.not.a.thing.
When our couples come in for a tour, and ask about hiring a day of wedding coordinator... our response is always the same. Our package already includes BASIC Wedding Management and starts upon contracting your event. However - If you really want additional help with all of the intricacies of your entire planning process - you need to look for a wedding planner or event manager (not a day of coordinator) . Because really, you don’t want someone just showing up on the day of your wedding trying to execute something they aren’t familiar with!”
Photo courtesy: Hastings Photography
Let that sink in for a second. There are people in this industry who come in for literally THE DAY of your wedding (it doesn’t work by the way). The special day that you have spent months (sometimes years) planning. And they are going to magically know all of the inner workings of this day and the vendors you’ve hired and ensure you have the stress-free wedding you deserve? It’s impossible. And that’s a huge red flag if you ask us!
Nonetheless, I get it. The term ‘day of coordinator’ or even simply a ‘wedding coordinator’ has been used for decades. It’s something you see when you’re looking at The Knot or thumbing through a bridal magazine. People still do that, right? This job has evolved over the years, and I promise you it’s evolved into much more than just the day of your wedding.
Photo Courtesy: Emily Elizabeth Studios
The biggest concern we hear often when someone is looking for a ‘day-of coordinator’ is in regards to price. Sure, if you think someone just shows up for 8 hours on wedding day, that $2000 price tag may feel a bit hefty. That’s not to say you don’t pay that for a DJ who is there less time than a planner, but that’s a story for another day. However, with some education, we hope you can see the number of hours that truly goes into a wedding planner’s base package. For many, this begins weeks or months before your big day. It includes a venue walk through, timeline planning, possibly vendor confirmation and contract review, rehearsal assistance, plus generally 14-16 hours working on your actual wedding day. Throw in some back and forth emails, calls, vendor to vendor calls and emails and all of a sudden this ‘day of’ package is now averaging about 40 hours of work!
Photo Courtesy: Hastings Photography
So, now that you have learned that perhaps ‘day of’ is a term that should no longer be in anyone’s vocabulary, what do you search on Google? Wedding planner. Simple as that. Even the smallest of packages from reputable wedding planners that call themselves as such is a better option. Trust us. Some terms you may see? Wedding Management. Event Management. Month-of Coordinating. These will all steer you in the direction of sipping mimosas and enjoying the morning with your besties. At the end of the day, both you (and your vendors!) deserve so much more than just a ‘day-of’ coordinator. And so does the reputation of the planning industry. So let’s all work to remove this coined term and concept from everyone’s vocabulary, k?!
Kendall Point Wedding Venue Created the original blog post.
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C'est fascinant de voir à quel point la planification d'un mariage est complexe et nécessiterait plus qu'une simple présence le jour J. L'idée que la coordination commence bien avant le jour du mariage est cruciale pour éviter le stress et les imprévus. Personnellement, je me rends compte que rechercher un vrai planificateur de mariage pourrait faire toute la différence. Si vous voulez plus d'informations pratiques sur la survie et la planification, vous pouvez consulter Decaying Winter Wiki.
This is such an eye-opening perspective on wedding planning 😊 A lot of people assume a “day-of coordinator” simply steps in on the wedding day, but as you explained, there’s so much preparation required beforehand to make everything run smoothly.
It makes complete sense that a coordinator needs time to understand the couple’s vision, communicate with vendors, and build a proper timeline. In reality, most professionals actually start working weeks (or even months) before the wedding to ensure everything is aligned and no details are missed
I also like how this highlights the importance of proper planning rather than last-minute management. Weddings are complex events with many moving parts, and expecting someone to handle everything without prior involvement would be…